Payroll & Compliance California
One team running your payroll and your benefits compliance, so deductions, carrier invoices, and government filings finally agree with each other.
Payroll services
A California payroll company should do more than cut checks. Ours also owns the details that connect payroll to your benefit plans.
Payroll Processing
Weekly, biweekly, semimonthly, or monthly runs with direct deposit, printed checks, and employee self-service pay stubs.
Tax Filing & Deposits
Federal 941 and 940 filings, California DE 9 and DE 9C, EDD deposits, and year-end W-2 and 1099 delivery.
Benefit Deduction Sync
Premium deductions tied directly to your carrier invoices, so enrollment changes never drift out of alignment with payroll.
Time & Attendance
Timeclock and PTO tracking integrations that feed hours straight into the payroll run without rekeying.
New Hire Reporting
California new hire reporting, garnishments, and child support orders handled on schedule.
Workers' Comp Reporting
Pay-as-you-go reporting options that smooth premium over the year instead of one large audit bill.
Compliance services
These are the six areas where California employers get penalized most often. We monitor each one for every client group.
ACA reporting
Forms 1094-C and 1095-C for applicable large employers, tracked by month and by employee.
ERISA documents
Wrap documents, Summary Plan Descriptions, and required participant notices.
COBRA & Cal-COBRA
Qualifying event notices sent on time, with proof of mailing retained.
Form 5500
Filing for plans that cross the participant threshold, plus Summary Annual Reports.
HIPAA privacy
Policies and training so protected health information stays handled correctly.
California leave laws
Paid Sick Leave, CFRA, and SDI interaction reviewed against your handbook.
Your compliance year
- W-2 and 1099 delivery
- DE 9 / DE 9C filing
- ACA 1095-C distribution
- Quarterly returns
- Mid-year benefit audit
- Handbook review
- Renewal strategy
- Plan document restatements
- Open enrollment prep
- Open enrollment
- 5500 extensions
- Year-end payroll close
Already have a Section 125 plan or group medical plan? We audit both against your payroll records at no charge.
Payroll & compliance FAQs
Do you offer payroll services in California for small businesses?
Yes. We support California employers from two employees up through fifty-plus, including multi-location businesses with hourly and salaried staff on different pay cycles.
Why use one payroll company in California for both payroll and benefits?
When payroll and benefits live in two systems, deduction errors accumulate quietly and show up as carrier invoice disputes. Running both through one broker keeps enrollment, deductions, and invoices reconciled every month.
What compliance services in California do you provide?
ERISA and ACA documentation, COBRA and Cal-COBRA notices, Section 125 plan documents, 5500 filings, required participant notices, and annual compliance reviews of your benefit program.
How long does it take to switch payroll providers?
Most transitions complete in two to three weeks. The cleanest switch points are the start of a quarter or the start of a calendar year because prior-period tax data carries over less.
Can you handle payroll for employees in multiple California counties?
Yes, including local ordinances such as city minimum wage and paid sick leave rules that differ from the state baseline.
What happens if we receive an EDD or IRS notice?
Send it to us. We review the filing history, respond on your behalf where we are authorized, and correct the underlying process so the same notice does not repeat.
Secure Your Legacy
Free consultation. Honest answers. Custom plans for groups of 2–50+ employees.